The 5 Best AI Email Assistants in India (2025 Review)
A comprehensive 2025 guide on the top 5 AI email assistants available in India, helping professionals draft, reply, and manage emails efficiently.
By Amandeep Singh
Founder, CancelMates. We test and review the tools that save you time.
Email is the digital hydra of the modern workplace: for every message you deal with, two more seem to appear. The hours spent drafting replies, summarizing long threads, and organizing your inbox are a major drain on productivity.
Thankfully, AI email assistants are here to fight back. These powerful tools can write drafts, translate languages, and even coach you on your tone. But with so many options, which one is right for you? This is our definitive 2025 guide to the top 5 AI email assistants available in India, complete with a detailed breakdown of their strengths, weaknesses, and ideal user.
How to Choose the Right Tool for You
Don't just pick the one with the most features. The "best" tool depends on your primary email client (Gmail vs. Outlook), your budget, and whether you need a simple writing aid or a complete inbox overhaul. Use this guide to match a tool to your specific needs.
Top 5 AI Email Assistants: At a Glance
| Assistant | Best For | Standout Feature | Starting Price (India) |
|---|---|---|---|
| 1. Perplexity Assistant | Power Users & Enterprise | Deep context & scheduling | ₹16,000+/month (Max Plan) |
| 2. Microsoft Copilot | Outlook & Microsoft 365 Users | Seamless Office integration | ~₹1,800/month (Copilot Pro) |
| 3. Gemini for Gmail | Google Workspace Users | Deep integration with Gmail | ~₹600/user/month (Workspace) |
| 4. MailMaestro | Individuals & Small Teams | Excellent summarization & replies | Starts Free (~₹1,400/month for Pro) |
| 5. Superhuman | Speed & Efficiency Lovers | Blazing-fast interface | ~₹2,100/user/month |
Table of Contents
1. Perplexity Email Assistant — Best for Power Users
This isn't just a writing tool; it's a true "agentic" assistant. Part of Perplexity's high-end Max plan, it connects to your Gmail or Outlook and can act on your behalf, summarizing complex threads and even scheduling meetings based on your calendar availability.
- Pros: Extremely powerful, learns your writing tone, high focus on privacy (doesn't train on your email content).
- Cons: Prohibitively expensive for anyone other than enterprise users or executives.
- Who is this for? C-suite executives, venture capitalists, and enterprise teams where time is literally money.
2. Microsoft Copilot for Outlook — Best for Office Pros
If your professional life runs on the Microsoft 365 suite, Copilot is the obvious choice. It's built directly into Outlook and can draft emails, summarize threads, and even provide "coaching" on your tone to make your communication more effective. Its biggest strength is its deep integration with other Office apps like Word, Excel, and Teams.
- Pros: Seamless integration with Microsoft 365, excellent tone coaching feature.
- Cons: Only works with Microsoft-hosted email accounts (@outlook.com, @hotmail.com, etc.).
- Who is this for? Corporate professionals and businesses heavily invested in the Microsoft ecosystem.
3. Gemini for Gmail — Best for Google Loyalists
For the millions of businesses running on Google Workspace, Gemini is the native AI solution. It lives in a sidebar within Gmail and can summarize unread emails, draft replies with context from Google Search, and track orders. Its seamless integration is its biggest selling point.
- Pros: Perfectly integrated into Gmail, leverages Google Search for better context.
- Cons: Features can feel a bit basic compared to more specialized tools.
- Who is this for? Individuals and businesses who live inside Gmail and Google Workspace.
4. MailMaestro — The Best All-Rounder
MailMaestro strikes a fantastic balance between power and price. It works with both Gmail and Outlook and excels at summarizing long, complicated threads and providing "Rapid Reply" options that generate context-aware responses in one click. Its multilingual support is also a huge plus for professionals in India.
- Pros: Excellent summarization, works on both major platforms, offers a free plan to start.
- Cons: Lacks deeper inbox management features of more expensive tools.
- Who is this for? Busy professionals, managers, and individuals who want a powerful AI writing partner without a huge price tag.
5. Superhuman — The Fastest Inbox Ever
Superhuman is less of an AI assistant and more of a complete inbox replacement built for one thing: speed. It's famous for its keyboard-driven interface that allows you to fly through emails. It has recently integrated AI for drafting replies and summarizing threads, but its core value is in making the human part of email management incredibly fast.
- Pros: Blazing-fast user experience, excellent for power users who want to clear their inbox daily.
- Cons: Expensive for what it offers, has a steep learning curve due to its reliance on keyboard shortcuts.
- Who is this for? Founders, salespeople, and productivity enthusiasts who believe speed is the ultimate feature.
Final Verdict & FAQs
For most professionals in India, MailMaestro offers the best balance of powerful features, cross-platform support (Gmail & Outlook), and a reasonable price point. If you're deeply embedded in the Google or Microsoft ecosystems, their native tools (Gemini and Copilot) are logical and effective choices.
Q: Are these AI email assistants secure for business use?
A: Yes, all the tools listed here are built with professional use in mind and have strong privacy policies. Enterprise-grade tools like Perplexity and Microsoft Copilot offer the highest level of security compliance. However, always be cautious about sharing highly sensitive information.
Q: Can these tools send emails automatically on my behalf?
A: Generally, no. To ensure accuracy and maintain your control, these tools will draft and suggest replies, but the final click to "Send" is always yours. Perplexity's high-end tool is the closest to a true "agent," but even it operates under your direction.
